Vidyo – The future is now

In a business climate where companies are swiftly going global, customers are coming from all reaches of the world, and working from home is becoming more of the rule than the exception, organizations need a way to connect employees, customers, vendors, and other colleagues at the drop of a hat. Vidyo Conferencing systems allows work teams and organizations to utilize an “all-in-one” platform that is both easy to understand and easy to manage for even the least “tech-savvy” members in the bunch.

Benefits to using technologically advanced conferencing systems:

Everyone has worked with “those” companies that seem to have their business practices stuck in the 1980′s. They might shy away from email, demand face-to-face in-person meetings, or perhaps even make regular use of their fax machines. There are advantages to jumping head first into the twenty-first century, though, and they far outweigh any perceived positives for conducting business in an “old school” fashion.

Why technology triumphs:

1. Instant gratification. Everyone has experienced a boss or client that wants something “NOW.” With Vidyo Conferencing systems, teams can show presentations, go over briefs and reports, provide data, and have analytic discussions instantly. It’s said that time is money — why waste it?
2. Real time feedback from anywhere, any time. Not only are teams given the opportunity to share their information, they have the opportunity to get feedback instantly on just about any subject. Teleconferencing is nothing new, but with integrated tools like a cloud to share files, real-time video presentations and meetings, screen sharing, and so much more — it is easier than ever to take project changes and edit suggestions and run with them. This decreases time spent on the project in the long run, saving time, money, and emboldening the bottom line.
3. Collaboration between those who may not have the opportunity to do so otherwise is another great asset. Vidyo Conferencing systems helps teams connect seamlessly, no matter where the individual members are located around the globe. Going on business trips or family vacations shouldn’t keep a team from performing to the best of their abilities. With all of the team’s files and collateral at the fingertips of everyone, everywhere, there’s no excuse for missing out on meetings, deadlines, or other work tasks based on location.

4. Vidyo isn’t just for far-reaching teams! The assets offered by the Vidyo system certainly benefit those who are working apart or need to separate for various reasons throughout a work cycle, but they can be just as useful for static, single-office based organizations and small businesses as well. Cloud technology is driving the tech world today, and the ability to have access to files at all times, in a backed up format can provide a real sense of security. The ability to replay meetings back for accountability, re-cap purposes, and goal-assessment can also prove to be worth its weight in gold.

Choosing Vidyo

Vidyo Conferencing systems truly have the ability to take a business, brand, team, or collaborative effort and turn it into a hyper-effective machine. Seamless performance, constant innovation, and a name that organizations can rely on. When it comes to the success of an important virtual work-team, there’s no reason to look anywhere else.

Video Conferencing: A Complete Overview

Making an investment in high quality video conferencing technology is a sure-shot way to grow your business and to earn your money back in the shortest time span. All the novice entrepreneurs who look forward to get the best value of their investment should be well aware of the equipments required for video conferencing and reputed conferencing service providers. InterCall, HP and StarLeaf and HP are the world renowned video conferencing service provider.

Benefit of Video Conferencing:

Gone are the days when talking over the phone was the fastest way of communicating with your customers. With the advent of video conferencing technology, transmission of visual is also possible along with the audio. There was a time when the audio and picture quality was not good but with the advancement of video conferencing technology these barriers have been disappeared. The biggest advantage of this technology is that it reduces traveling cost. So the technology has been used for teaching students, for obtaining testimony of witnesses and for a lot of other purposes.

Equipments Required for Video Conferencing:

Video conferencing is feasible only when you the requisite equipment which include terminal adapter, network connection, microphone, the camera, Codec, acoustic echo cancellers and charts. Let us have a quick look:

· Codec is the most significant components as it compresses the information that is transmitted and received during the conferencing.

· Terminal adapter is needed for the transmission of data in the format that you require. Like Codec, you will able to communicate with the person at the other end with the help of terminal adapter.

· Echo canceller used in the video conferencing is normally seen hanging on the ceiling and it is designed in a way to provide clarity to the resonant frequency response.

InterCall: A Leading Video Conferencing Service Provider:

The company is a subsidiary of West Corporation and it is headquartered in Illinois and Chicago. InterCall is considered as the world’s largest conferencing service provider. It provides video, web and audio conferencing solutions for efficiency in business communications. Other well-known conferencing service providers are StarLeaf and HP. StarLeaf delivers the cloud-based HD Video calling and a complete conferencing solution. HP or Hewlett-Packard is an Amercian Multinational Corporation that offers conferencing solutions.

Video Conferencing Technology Influences Businesses:

The technology has an impact on several avenues like education, law enforcement agencies, medicines, businesses etc. Several corporate houses have been using this technology for the success of their business.

Inn long and short, the foray of video conferencing into businesses and in our daily lives have brought much convenience to us. We can talk to our friends and loved ones who stay afar from us with the help of this technology. Usage of this technology has helped several businesses save a lot of money, to enhance their productivity and to build and garner relations with their clients. The advancement in this technology has helped businesses to overcome the hurdles caused by time zones and distance. It would not be an exaggeration to term video conferencing technology as the marvel of the digital era.

The Wave of the Future

In the world we live in today, walls and offices are becoming more and more obsolete, and borders and oceans have become easier to ride. The borders of your small business or larger company are inexistent, as you can take meetings with clients, partners and employees wherever you are from across the Globe, all of that realized not with teleporting, but with web conferencing, the real wave of the future. Web conferencing, webinars, online workshops, or interactive conferences, chances are that you have either been invited to or attended one, and wondered whether you can host one too.

But what is Web Conferencing?

It is a service that allows conferencing events to be shared with remote locations. This service allows for a two way communication, point to point communication, and for multicast communications, from one sender to many receivers. For this very reason many professionals are using webinars and web conferencing tools to reach out to the public with their how-to-guides, or training sessions. You can reach to a small number of people, up to thousands of people. You may subscribe to the event and even receive notification and additional information by mail once the event is over with.

What does Web Conferencing offer overall?

Web conferencing platforms also provide other interfacing tools that help in planning, interacting, emailing or chatting, in real time. Some of the tools that service providers use are:

· Live or Streaming Video with full motion webcam, digital cameras or multi-media files.

· Web Tours which allow for demonstrating websites and enable users to also access them.

· VoIP which is real time audio communication using the computer.

· Meeting Recording to review the presentation later.

· Slideshow or Powerpoint Presentations.

· Whiteboard for annotation.

· Screen Sharing/desktop sharing.

· Text Chat that enables asking and answering questions in real time, etc.

What platform or service provider should you choose if you want to host a webinar?

There are many great service providers and different platforms that enable web conferencing such as Adobe Connect, Vyew, Webex, etc., that have different features adapted to your needs. All these service providers offer different versions of their web conferencing platforms specialized to the specific need of a user. Whether you want to host an online event or a training session, you can find what you are looking for.

With Adobe Connect that is used for web meetings, webinars and e-learning for instance, you can host and present from any device e (iOS, Android™, and Blackberry PlayBook), create a personal digital office that’s always online, reach thousands and enable mobile learning.

Vyew is a great provider that is unfortunately ad supported but it’s free, with unlimited use up to 10 people, and compatible for PC, Mac, Linus. You don’t need to install it and its rooms are always saved.

WebEx is also used to organize events and training sessions, but it also has a platform for support center, enabling especially software and customer care companies to offer support to their customers. This includes inbound and outbound calls, automated web based call distribution and had integrated audio and video, so the client can provide customer care in a personable manner.

So, what are you waiting for? Get out there, surf the webinar world, and get your word out!

Conferencing Etiquette

Use of video conferencing has intensified over because of rising demand for business outsourcing. Many people are holding video conferencing with spatial temporary distributed clients, audience and other associated parties. Though the concept of video conferencing is simplistic and generally considered casual, a particular level of decorum must be maintained. Here is a critical review of video conferencing etiquette.

Choose the right place with good facilities
The location of the meeting should be appropriate with all the facilities. You must carefully review the area and room to make sure it is comfortable, calm and appealing for your conference. If the location is close to major roads, social facilities or other noisy sections, consider shifting it to a calmer region.

Make sure to also check the conference facilities to avoid disruptions. The computer, internet, cameras and electricity should be carefully set for optimal performance during the entire meeting session. It is advisable to test all the facilities moments before the conference commences.

Be courteous to all participants
Courtesy is one of the single most important Video Conferencing Etiquette aspects that determine success you can achieve. Courtesy creates a sense of involvement, coherence and focus. You show this by maintaining punctuality of the starting time, breaks and other timed applications.

As you begin speaking with audience on the other end, you must introduce yourself and keep all your topics clear. You should also acknowledge others using their names and titles. You will also appear courteous by putting away your phone to avoid disruptions through vibrations or incoming calls.
Speak clearly and avoid disrupting others
Video Conferencing Etiquette creates a good communication environment where all parties interact and discuss important issues of interest. You must make sure to talk clearly for others to understand your argument. You achieve this by making sure you understand what you want to say and at what point of the conference.

When other speakers are talking, avoid disrupting them. It appears rude and can set them on a negative mood. Remember that it is through careful listening that will help you understand clients and constructively address issues or win them.

Video Conferencing Etiquette of dressing
When you schedule for any video conference, you want to maintain interest on the topic alone. This can easily be taken away by the dressing code. Make sure to wear officially and avoid clothes that do not steal the show. For example, avoid excess jewellery and even make-ups. It is particularly advisable to put on simple outfits that emphasise your company’s brand or product.

Maintaining contact with audience
The worst thing that can happen and render conference unsuccessful is speakers who do not maintain eye contact with other participants. They feel you are not prepared and inadequate for the topic being discussed. You should therefore maintain focus on the conference camera and make sure you can see the movement of other participants.
When you observe this Video Conferencing Etiquette, you will have great participation and assured achievement of the main objectives. Remember that you must be prepared both physically and psychologically about the topic to be discussed in the meeting.

Top 10 Video Conferencing Equipment

Video Conferencing Equipment is a way of carrying out a conference in more than two contestants at diverse sites through computer networks to convey both aural and video scripts. For instance, a point-to-point conference, each member must have a microphone, video-camera, and one or more speakers fixed at the computer he or she is using. When the two participants communicate to each other, the voice they emit is conveyed unto the network then conveyed on the other participant’s speakers, any images that appear in before the video camera appear in the screen on the other participant. For a multi-point, video conference allows more than two participants to sit in a computer-generated setup room and interconnect as if they were on the same desk right in the same room.

Conferencing Layers

The mechanisms within a Conference Scheme can be distributed up into numerous different layers: User Border or Interface, Conference Controller, Device/Signal Level, and Media Level. Video conference User Interfaces can be in video format or audio. The User Interface in a conference can be used for; planning, setup, and a video-call while the Media Part panels audio and video mixing and flowing.

Technical Issues

Computer experts have proved that poorly configured or inadequate supervision video conference system can lead to easy virtual entry by computer hackers and criminals into company premises and corporate in boardrooms through their own video conferencing systems. The main Technical Issues include:

1. Eye Contact – Helps in turn taking, perceived attention and intent.

2. Appearance and consciousness – This leads to consciousness of being on Camera.

3. Signal Latency – Takes time limit as the video is recording.

The Most Common Video Conferencing Equipment includes:

1. Cisco Profile Series – It is best suitable in a multipurpose room. It comes with cables, camera, HD Display, codec, microphone and loudspeaker.

2. Cisco Tele-Presence T3 – it is an immersive type of device. It comes with the following parts: Camera, HD Display, Codec, Microphone, Loudspeaker and a higher quality Touchscreen Collaboration monitor. It has a laptop input and you can connect multiple monitors. Its cameras have a 12x zoom resolution.

3. Cisco Tele-Presence System 3010 – it is a type of immersive conference where more people gather together under same coverage area. It comes with the features: Camera, HD Display, Codec, Microphone, Loudspeaker and Touchscreen Collaboration monitor. It has an automatic gain control and automatic noise suppression.

4. Cisco Tele-Presence T3 Custom Edition – This handles an immersive number of people sited around a table and facing the screen to be captured. The participants may sit in rows as much as they can while facing the screen in front of them. This equipment is including Camera, HD Display, Codec, Microphone, Loudspeaker and Touchscreen Collaboration monitor. It has HD Display, Echo cancellation, Multiple Monitors, Active Lip synchronization

5. Cisco Tele-Presence MX200 – this type of HD Video Conferencing equipment is best suited at a multipurpose room. It comes together with its Camera, Codec, Phone and HD Display Screens.

6. Cisco Tele-Presence System EX Series – This is personal equipment set at face to face communication. It has an auto-focus camera and a video frame rate of 60 Hz.

7. Cisco MX200 – It is suitable on a multipurpose room, where by participants may sit on a circular table as they convey their conversation. It has a directory services, HD Display, and its security measures include AES Encryption, Embedded Encryption, H.323 and SIP.

8. Cisco EX Series – It is a personal purpose only where by an individual sits back and communicates with the participant point-to-point. Its camera Zoom is 2x while its audio output is up to 128-Bit MPEG4.

9. Cisco Tele-Presence System 3000 Series – this type of Video Conferencing Equipment lies at immersive conference. It takes a live video resolution of up to 1080p. Its Audio output is AAC-LD Stereo, the Camera is manual Focus.

10. Cisco Quick Set C20 – This is personal equipment used to convey a conversation between two individuals not official.

Choosing the Best Video Conferencing Provider

Many individuals wish to use video conferencing as part of their business practice. Video conferencing provides a way for all far flung participants to see each other in real time, and it is if all the participants are involved in a virtual meeting. It is a great way for a business that has staff spread out in diverse geographic locations to be able to involve all participants in important meetings and discussions that pertain to the business.
Video conferencing is one of the best thing you can use to make sure that you are getting the message across to all business members. It is important to note that all video conferencing systems are are not created equally. Finding the right video conferencing system for you will depend on how much you want to spend and what you need the system to do for you.
Types of Video Conferencing System

Tandberg Video Conferencing Systems
consists of series of systems that has a number of possibilities within the system. They even have a huge high definition component as part of their offerings.+ Telepresence HD beautiful immersive style + HD+designedforan executive office or a high end colloboration room+CodecC90 powerful, flexible and versatile HD presence+executive code control designed for offices+Tandberg personal presence 1700.This is their executive control center set up for offices,it features a widescreen HD camera and widescreen LCD screen.

Polycom Video Conferencing
Another of the video conferencing systems that are frequently used by those who choose to use video conferencing systems are Polycom systems. Some of the offerings by this company include the following: state of the art full surround sound, high def experience. Polycom really has some of the most widely used video systems out there. Polycom has some of the great HD conferencing and has a real presence platform.
.Polycom makes the claim that it offers videoconferencing from any place and any location. Polycom promises that they will offer unique video collaboration on any device unit from any location. They offer products for Microsoft that say they can allow the server to collaborate from anywhere.
Cisco
Cisco is also a well known name in video conferencing systems. It offers the ability to conduct face to face discussion with real life updates. It also allows you to reduce time,travel and expenses. Cisco offer fully based HD connections for those who have the chance to use these connections. Continued presence in full HD quality. There are also integrated video computer systems available,
Avaya Systems

Avaya prides itself on the simplicity of the system. It offers simple one click ordering. You can easily integrate Avaya systems with current technology. It may be one of the best video systems to use if you are concerned about the quality and integrity of your video performance, and are concerned about web security.. It also offers the anywhere access documentation features, so this is something you can expect with Avaya.
Webex For Ease of installation.
Webex is probably the simplest to install and the most user friendly of the systems. Those who need a simple to use a system and are not as concerned about state of the art technical features may want to consider a Webex system.
Cisco video Conferencing Cisco video conferencing allows you to conduct business with customers and as in all video conferencing systems allows you to enhance communications with colleagues and customers. It supports a wide array of video endpoints and offers users some of the options they may need with a video conferencing system.
Advance conference set up and advanced features are available from Cisco.This system also allows access from many internet ready devices and has a firewall desktop that extends your video environment to any desktop PA.This delivers easy;; access switching in HD. There Dynamic and automated features in the system.
What is the best video conferencing system?
It goes without saying that Video conferencing systems can be quite expensive, so really analyze the needs of your business before deciding what system to go for. Will a basic system work for your needs? or do you wan the most elaborate HD presentation you can get from a state of the art manufacturer? Your capabilities and needs will go a long way toward determining which system you ultimately get.